Teams Overview
Collaborate with your team on lead magnets, share analytics, and manage access together.
Overview
Vavolta Teams lets you collaborate with colleagues on lead magnet creation, sharing, and analytics. Everyone on your team can see shared content while maintaining individual accountability.
Team features are available on the Team plan.
Why Use Teams?
Shared Assets
Instead of each person managing their own lead magnets:
- Centralized library: All team lead magnets in one place
- Shared analytics: Everyone sees engagement data
- Consistent branding: Team-wide customization settings
Sales Team Benefits
- Sales reps share lead magnets
- Managers monitor engagement
- No duplicate content uploads
- Track attribution by team member
Marketing Team Benefits
- Create once, share across team
- Centralized performance data
- Easy content updates for everyone
- Consistent messaging
Team Structure
Workspace
Your team workspace contains:
- All team lead magnets
- Team members and their roles
- Shared branding settings
- Unified analytics dashboard
Roles
| Role | What They Can Do |
|---|---|
| Owner | Everything, including billing and deleting workspace |
| Admin | Manage team, lead magnets, and settings |
| Member | Create/share lead magnets, view analytics |
Getting Started with Teams
Step 1: Upgrade to Team Plan
- Go to Settings > Billing
- Select Team Plan
- Complete payment
Step 2: Create Your Workspace
After upgrading:
- Go to Settings > Team
- Name your workspace
- Configure initial settings
Step 3: Invite Members
- Click Invite Member
- Enter email addresses
- Assign roles
- Send invitations
Team Plan Limits
| Feature | Limit |
|---|---|
| Team members | 5 included (+€8/seat for additional) |
| Lead magnets | 50 total |
| Access links | Unlimited |
| Generic links | Unlimited |
Need more capacity? Contact us for Enterprise options.
Individual vs Team Content
Team Lead Magnets
- Visible to all team members
- Analytics shared across team
- Created by anyone on the team
- Access links attributed to creator
What Stays Individual
- Personal notification preferences
- Your own login credentials
- Activity log shows who did what
Team Analytics
Unified Dashboard
See all team activity:
- Total views across all content
- All team members' access links
- Combined submission data
- Activity stream for everyone
Attribution
Know who's driving results:
- See which team member created each link
- Track engagement by person
- Identify top performers
Filtering
View data your way:
- All team data
- Specific team member
- Specific lead magnet
- Date ranges
Best Practices
Content Organization
- Use clear naming conventions
- Establish folder structure (coming soon)
- Delete outdated content regularly
Team Coordination
- Avoid duplicate access links to same person
- Check if someone already sent before sharing
- Use comments/notes (coming soon)
Security
- Review member list regularly
- Remove departed employees promptly
- Use appropriate roles (not everyone needs Admin)
Next Steps
- Inviting Team Members - Add your colleagues
- Roles and Permissions - Understand access levels
- Team Settings - Configure your workspace